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Extraordinary General Meeting (EGM) Board Pack
This board pack contains all the documents and forms necessary to enable the board of directors to convene an extraordinary general meeting of a company’s shareholders.
It includes:-
- Draft Board Minutes Convening EGM
- Notice of EGM
- Proxy Forms
- Consents to Holding the EGM at Short Notice
- Draft EGM Minutes
- Draft Decision of a Sole Shareholder
See below for a full product description.
Updated:
April 2023
Delivery:
Immediate download
Format:
Microsoft Word
Overview
An extraordinary general meeting (EGM) is a meeting of the shareholders of a company convened for the purpose of approving matters which fall outside the normal scope of the day-to-day activities of the company.
At an EGM of the Company, resolutions will be put to the shareholders for approval as either an ordinary resolution or a special resolution. Where a resolution is put to the shareholders as an ordinary resolution, it must be approved by in excess of 50% of the votes cast at the general meeting in order to be passed. By contrast, in order to pass a special resolution, it must be approved by in excess of 75% of the votes cast at the general meeting.
Note that the resolutions are passed by reference to number of “votes cast”. Many people make the mistake of thinking that the resolution must be approved by shareholders holding 50% or, as the case may be, 75% of the voting rights. This is incorrect. The percentages only refer to the percentage of votes cast at the general meeting either by shareholders in person or by the duly authorised proxies of shareholders.
A set number of days’ notice must be given to shareholders of an EGM. However, that notice period can be reduced with the consent of 90% or more of the shareholders and the company’s auditors. There are some exceptions to this however where extended notice of 28 days must be given.
Assuming that the notice of the meeting is validly served, the meeting can be convened if there is a quorum of shareholders present at the meeting.
A shareholder can attend and vote in person at general meetings of the company or can appoint a third party known as a proxy to attend and speak on his behalf at the general meeting. Proxies must be appointed in writing using a prescribed form.
At the EGM itself, votes will be cast by a show of hands, or where properly demanded, a poll can be carried out in which case shareholders will usually have one vote for each share they hold.
Once the EGM has concluded, appropriate returns will need to be made to the Companies Registration Office.
Full details in respect of each of the above matters are contained in the EGM pack. The EGM pack contains all the documents, instructions and guidance necessary to properly convene an EGM in accordance with the law.
This extraordinary general meeting pack has been carefully prepared by solicitors and is procedurally laid out to help you easily navigate the EGM process.
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